Employer of Record in Poland: Hire, Manage, and Pay Talent Seamlessly
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Employment Norms in Poland
Poland, or the Republic of Poland, is a Central European country. The country is known for its striking landscape with the Baltic Sea on one side and snowcapped mountains on the other. It holds the position of one of the top-performing economies in Europe. Poland attracts investors worldwide with its flourishing economy and lenient employment laws. It is in the 'very easy' category of the 'ease of business doing' index.
General Information:
- The Polandian currency is the Polish zloty (PLN).
- Warshaw is the capital of Poland.
- Polish is the official language of Poland. Documentation can be in Polish or can be translated into another language if required.
The labor laws in Poland protect employees from discrimination or harassment in the workplace. It oversees minimum wages, leaves, social security, health benefits, etc.
Table of Contents
- Agreements
- Onboarding Process
- Visa
- Minimum Wage
- Payroll Cycle
- Annual Bonus
- Health Benefits
- Working hours and overtime
- Leaves
- Social Security
- Taxes for employers
- Taxes for Employees
- Probation
- Termination
- Severance Pay
- Employees or Contractors
- Final Words
AgreementsOnboarding ProcessVisaMinimum WagePayroll CycleAnnual BonusHealth BenefitsWorking hours and overtimeLeavesSocial SecurityTaxes for employersTaxes for EmployeesProbationTerminationSeverance PayEmployees or ContractorsFinal Words
Agreements in Poland
The employment agreements in Poland must be in the Polish language. It can be translated into another understandable language if asked by the parties. The agreement must contain all the details of the employment terms.
There are three types of employment agreements:
- Indefinite or Open-ended agreement: If an employment agreement isn't assigned otherwise, it is regarded as a permanent employment contract. It is the most widely used contract for hiring permanent employees.
- Definite or Fixed-term agreement: One term of the definite contract may last up to 11 months. It can only be renewed three times. Even after renewal, the definite contract's overall length cannot exceed 33 months. The contract is assumed to be an indefinite one if the employee works longer than the specified fixed period.
- Trial period contract: It is agreed to a maximum duration of 3 months.
Onboarding Process in Poland
The hiring process in Poland is as follows:
- A job description is prepared by the HR teams. They collaborate with the unit that has a job vacancy.
- The description is then uploaded on the official website of the company along with other platforms like LinkedIn.
- Some companies may even publish job vacancies in local newspapers. The advertisement can remain for a couple of days to a week.
- Candidates apply for the job by proving their eligibility. They are further shortlisted based on rounds of screenings and interviews.
- Final shortlisted candidates then negotiate their terms and conditions with the employer. After the mutual agreement, the candidate is hired as an employee.
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Visa in Poland
Poland has three types of visas:
- Poland Schengen Visa: It is a short-term stay visa issued for 90 days duration. This type of visa is granted for tourism, business travel, etc.
- D-type visa: It is a long-term residence visa. It is issued for a duration longer than 90 days. This type of visa is granted for employment, education, family reunion, etc. The family visa is valid for 2 years. The duration of a work visa depends on the type of work. The work visa is granted only after the employer submits the permit.
- Transit visa: It is granted for crossing the country to reach another country.
Minimum Wage in Poland
The minimum wage in Poland is fixed at 3490 PLN per month.
Payroll Cycle in Poland
The payroll cycle in Poland is given monthly.
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Annual Bonus in Poland
There is no legal provision for giving an annual bonus in Poland.
Health Benefits in Poland
- Health benefits in Poland include health insurance, sick leaves, etc.
Working hours and overtime in Poland
- Work hours: The standard work hours in Poland are 8 hours per day or 40 hours per week. The normal working week is of 5 days
- Break: An employee is entitled to 15 minutes of break between regular work hours.
- Overtime: Overtime in Poland must not exceed 8 hours per week and 150 hours each year. The employer has to pay 50% of the regular salary for overtime hours.
Leaves in Poland
Sick Leave
- An employee is entitled to 33 days of paid sick leave in Poland.
- The leave is paid for by the employer.
- If sickness continues after 33 days employees are paid from the social security fund.
Maternity leaves
- A female employee is entitled to 20 weeks of paid maternity leave in Poland.
- 6 weeks of leave must be taken before childbirth and 14 weeks after childbirth.
- Employees can ask for an extended 6 weeks of leave with an 80% salary.
- The maternity leave is paid by the employer.
Paternity leaves
- A male employee is entitled to 2 weeks of paid paternity leaves in Poland.
- The leave is paid by the employer.
Parental leaves
- A couple can take up to 32 weeks of combined paid parental leave in Poland.
- It must be taken within 3 weeks of childbirth and is paid by the employer and social security fund.
Annual Leaves
- An employee is entitled to 20 days of paid annual leave in Poland for the first 10 years of service.
- 26 days of paid leave is granted after 10 years of service.
Public Holidays (for the Calendar year 2024)
Some dates may vary based on official notifications and traditional calendars.
- New Year's Day - 1st January
- Epiphany - 6th January
- Easter Sunday - 31st March
- Easter Monday - 1st April
- Labour Day - 1st May
- Constitution Day - 3rd May
- Whit Sunday - 19th May
- Corpus Christi - 30th May
- Assumption Day - 15th August
- All Saints' Day - 1st November
- Independence Day - 11th November
- Christmas Day - 25th December
- 2nd Day of Christmas - 26th December
Public Holidays (for the Calendar year 2025)
Some dates may vary based on official notifications and traditional calendars.
- New Year's Day - 1st January
- Epiphany - 6th January
- Easter Sunday - 20th April
- Easter Monday - 21st April
- Labour Day - 1st May
- Constitution Day - 3rd May
- Whit Sunday - 8th June
- Corpus Christi - 19th June
- Assumption Day - 15th August
- All Saints' Day - 1st November
- Independence Day - 11th November
- Christmas Day - 25th December
- 2nd Day of Christmas - 26th December
Taxes for employers in Poland
Employers in Poland have to pay the following taxes:
- Pension Fund- 9.76%
- Disability Insurance- 6.5%
- Accident Insurance- 0.67 to 3.33%
- Labor Fund- 2.45%
- Bankruptcy Fund- 0.1%
- Total Cost of Employment- 19.48 to 22.14%
Taxes for Employees in Poland
Employees in Poland have to pay the following taxes:
- Pension Fund- 9.76%
- National Healthcare- 9%
- Sickness Insurance- 2.45%
- Disability Insurance- 1.5%
Employees have to pay the following
- Up to 120,000 PLN- (12% -3,600)
- 120,000 PLN and above- (32% +10,800)
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Probation in Poland
The probationary period in Poland is of up to 3 months
Termination in Poland
The following scenarios can result in the employment relationship being terminated:
- Resignation by the employee
- Retirement age
- Expiration or non-renewal of the job contract;
- Employee dismissal for grave wrongdoing (such as theft, fraud, etc.);
- The employee must get a notice period of 7 days before the termination.
Severance Pay in Poland
- An employee is entitled to severance pay in Poland upon invalid termination by the employer.
- The employee gets:
- For employment of under 2 years- 1 month's salary
- For employment of 2 to 8 years- 2 months' salary
- After working for more than 8 years- 3 months' salary
Employees or Contractors in Poland
- Misclassification of employees or contractors in Peru is a punishable offense.
- If found guilty, a penalty of 1000 to 30,000 PEN may be imposed on the employer.
- The company is obligated to cover any related interests and penalties on behalf of a misclassified employee.
- The company may also have to pay taxes retrospectively on the behalf of the misclassified employee.
Final Words
Poland is a Central European country with a scenic landscape. Its flexible employment rules and robust infrastructure development have enhanced its economy. Its flourishing economy is alluring to investors. For businesses looking to grow their entities, Poland can be a great choice.
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Social Security in Poland